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e-Estudo | Comparative

Compare the IT with and without
e-Estudo:

No IT (process is totally manual)	LOW IT (using generic programs, not dedicated to end-activities as specific spreadsheet calculations or others)	IT with e-Estudo
repetitive efforts		Less work, greater agility. There are no repetitive efforts
Repetitive efforts are made unnecessarily. Many could be automatized. If you wish to keep an organized file in alphabetical order, for instance, it is necessary to insert records manually, which will repeat when new records are included. And if , besides this, you want to maintain those records also organized for schools (or forany other criterion) that process will still be more complicated and slow as well as imprecise and insecure.	In part, these efforts are reduced; however, as the generic program does not foresee the practical situations of the end activity, many times it will be necessary to execute many commands and to repeat procedures. Each group of data may be in a different file and without communication with the others.	The e-Estudo is especially developed for educational school activities. It automates these functions and it activates and facilitates the life of those who executes them. To organize data, for instance, under any foreseen criterion, does not demand any relevant effort (Example: students in summer school, parents that accept being lecturers, sent correspondence, teachers in alphabetical order, for classes, schools or the whole net), you need just activate a command.
Higher costs and smaller productivity		Less costs and more joined value
This manual work means an increase in operational cost, due to larger workload used. These working hours do not join value, since they are just used to supply the precariousness resulting from a lack of technology and appropriate tools. Instead, they could be used in more important tasks and/or returned to an end-activity.	The operational cost is partially reduced.	The e-Estudo reduces these costs to a possible minimum. It makes possible the fast and necessary accomplishment of tasks that, in another way, or in other schools or nets, would be unviable or would take days or weeks for them to be accomplished. Many working hours can be directed to activities that join value and that bring more practical results..
Accessible data just for those who elaborated them		Rationalization, simplification and universalization access
The processes and work routines become highly subjective and dependent on the person that creates them. If the person is substituted, more time will be necessary for the new employee to dominate the group of routines..	This problem is reduced very slightly with the use of generic applications because being totally open (without necessary definitions of registrations and fields, for instance), they will be very marked by the personal style of the one who created them, favoring a personal approach	With the e-Estudo, the new employees' training is simplified: first, because the processes are more rational, less dependent on personal styles and also because these processes will be documented in the form of manuals, always being available and known by those involved in them.
Inaccessible data, precarious service		Communication and service facilitated
The access process itself and consultation to the data are restricted to the atmosphere in which the information is stored (filing cabinets), usually depending on the employees that manipulate them. It becomes more complicated, slow, expensive and even unviable. School directors, teachers, managers of the General office and also students and students' parents should be able to access the pertinent information and in the desired time.	The distribution of the information is possible in an internal net, but in a precarious way and the distribution of the information for external atmospheres (school, students) is very complicated. The interactivity (much accessing and adding data) is extremely limited. The information still remains relatively unavailable..	Using the e-Estudo, access to data can be universal. If it is necessary for managers, directors, teachers, students and parents to access the data wherever they are, they need only count on the services of the Internet, without the need of a special infrastructure. We must note the importance of accessing data by student's parents, for it is here where the relationship between public power (school institution), and the citizen (provider) takes place. When establishing this relationship, it may also enlarge the contact with the father-citizen, be it receiving suggestions or complaints, be it communicating ns of school direction or relevant government decisions for the area.
Dispersed and incomplete managerial information		Necessary managerial information and always on hand
This manual process is even more difficult when it is necessary to obtain managerial data, as, for instance, the total number of students and teachers for an area, school, class or even other criteria. Any alteration in the data makes a slow recounting necessary or double and costly work of updating the operational information and also, manually, to update the managerial information..	The problem is partially solved, because depending on the extension of the information, the execution of many commands will be necessary.	The problem stops existing. The foreseen managerial information will always be consolidated and available in real time. .
Vulnerability		Safety against virus, accidents and attacks
-	- The maintenance of the data becomes extremely complicated. If a net or a machine is being used with access to the Internet, there will always be the possibility of intruders' attacks or virus. This will demand special activities and specialized employees. A special infrastructure should be created as well for the safety of copying data. None of the above activities is of the direct interest of a school or general office. Thus, its adoption becomes unnecessary.	The database, being especially projected to be operated remotely, can be stored in a specialized company’s data center, where one can count on professional safety policies, whether it be in respect to stopping intruders' action and virus, or whether it be regarding the safety of data copying. Thus, the school or the general office need not make special efforts with parallel activities.

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